Revenue & Expense Deferrals for Sage 300
Amortize Transactions Over Service Contract Periods!
Why SYSTRONICS Revenue & Expense Deferrals?
for Sage 300
Revenue and Expense Deferrals for Sage 300 simplifies deferral accounting through predefined schedules and comprehensive reports, eliminating spreadsheet models. This product helps companies with the amortization of maintenance and service related contract revenue and expense amounts over the life of the contract. Companies get the advantage of compliance with the Public Company Accounting and Investor Protection Act of 2002 (also known as the Sarbanes-Oxley Act (SOX) of 2002). Although not specifically covered under the Act, non-public entities are also finding that bankers, investors, and acquisition candidates are now conditioned to expect increased transparency and real-time disclosure, effectively placing a greater accounting and reporting burden on companies who are not legally obligated to comply with the Act. Revenue and Expense Deferrals helps companies with meeting these additional demands.
Revenue and Expense Deferrals can be configured to process transactions from any Sage 300 module, including 3rd party SDK applications, as long as they post their transactions to G/L and they support the Transaction Analysis and Optional Fields Creator module.
Business Benefits- Increased transparency and real-time disclosure.
- Amortizes revenues to comply with Sarbanes-Oxley Act (SOX) of 2002.
- Amortizes expenses.
- Flexible contract terms and amortization periods.
- Easy configuration for any Sage 300 module or third-party application.
- Reduced Ongoing Costs with Easy Installation, Configuration & Support.
Pre-Requisites
Revenue & Expense Deferrals requires Sage 300 Transaction Analysis and Optional Fields Creator module to be installed.
Revenue & Expense Deferrals Business Benefits
Business benefits
- Increased transparency and real-time disclosure.
- Amortizes revenues to comply with Sarbanes-Oxley Act of 2002.
- Amortizes expenses.
- Flexible contract terms and amortization periods.
- Easy configuration for any Sage 300 module or third-party application.
- Reduced Ongoing Costs with Easy Installation, Configuration & Support.
Why to buy
Overview
Why SYSTRONICS Revenue & Expense
SYSTRONICS Revenue and Expense Deferrals™ for Sage 300 fully automates deferral accounting, eliminating redundant manual processing and home-grown spreadsheet models. This comprehensive solution seamlessly integrates with all Sage 300 core modules and third-party products, making the deferral processing just another component of the ERP system.
- Full integration with Sage 300 core modules and all third-party products
- A highly efficient and fully automated deferral accounting solution, that reduces the cost of manual processing and leaves no room for human error
- Data is stored inside the Sage 300 database, easing backup, access control and reconciliation with General Ledger
- No dependency on spreadsheets
- Handles a wide range of recognition schedules, calculation methods and business needs
- Contains comprehensive reports with in-depth coverage of general aspects of deferral accounting
Qualification Questions
Business Problems Solved
- Do you sell services or products that your deliver over a period of time?
- Do rent, insurance and other similar expenditures constitute a large portion of your expenses?
Questions below should be asked if the customer is using spreadsheets for handling deferral accounting:
- Are all your deferral accounting requirements handled well by spreadsheets?
-
What are your reporting requirements for deferral accounting and does your current system handle them appropriately? For example, can you:
- Check the recognition schedule of each deferred document?
- Age your deferred revenue?
- Print audit logs to reconcile deferral balances with General Ledger?
- Revenues and expenses are smoothly dispersed throughout service periods, giving a true picture of financial position
- Time spent on calculating and processing deferral transactions and posting them to Sage 300 is reduced to a minimum
- Deferral related information is at your fingertips; with comprehensive reporting that serves well both for executives and middle management
- Smooth delegation of deferral processing tasks inside your accounting team, since the product required few skills, when compared with spreadsheets processing
Customer Stories
|
|
|
Currently Supported Versions
| Currently supported | 2023E · 2024E · 2025E · 2026E |
|---|---|
| Compatible with | Sage 300 2026, Sage 300 2025, Sage 300 2024, Sage 300 2023 |
| Delivery Mode | Website download. |
Revenue & Expense Deferrals Downloads
Revenue & Expense Deferrals prices
Annual subscription
Entitles the End User to use any shipping version during the validity period, including updates, upgrades and unlimited offsite technical support direct from the SYSTRONICS Support Team.
Fixed license fee
Updates, upgrades and support are available under a valid Software Assurance Plan, mandatory for the first year and charged at 20% of the current product SRP.
Version history
Tips & tricks
Instead of manually specifying deferral settings in transactions, you can just specify a template code in one optional field.
Setting up Revenue and Expense Deferrals for this functionality
1. Select the "I Want to Use Templates to Specify Deferral Settings Automatically" option on the Features and Optional Fields tab of the R/D Options screen and click Save.
R/D Options - Features and Optional Fields Tab
At this stage, the RDTEMPLATE optional field is created in Sage 300 Common Services and is automatically added to the Optional Fields setup of A/R and O/E modules. If you use R/D with other Sage 300 modules, you should manually add the optional field to the respective subledger(s).
2. Create templates using the R/D Templates screen.
R/D Templates
3. Add template codes as the RDTEMPLATE optional field values in the Common Services Optional Fields screen to assist users to enter correct data (this step is optional).
Optional Fields
4. Add the RDTEMPLATE optional field to Trans. Optional Fields of the revenue or expense account that you want to defer.
G/L Accounts - Trans. Optional Fields Tab
Entering transactions using the R/D Template
1. Create a transaction (for example an O/E Order) and add the Optional Field value to the corresponding details.
O/E Order Entry
In our example the RDTEMPLATE optional field value will be transferred to the O/E Shipment, O/E Invoice and A/R Invoice transaction details.
Tip: For a specific item, you can add the RDTEMPLATE optional field to the item master record and enter a value for it. When creating an O/E Transaction, the RDTEMPLATE optional field value specified on the item will be copied to the item detail optional fields.
FAQ
Can I have the original invoice number printed on Revenue and Expense Deferrals reports?
Can I hold the deferral process from recognizing by a specified period; say a month, after a transaction is amortized?
Can I put some transactions on hold such that Revenue and Expense Deferrals does not process them until they are manually released?
Can I recognize deferred amounts based on actual receipt from the customer?
Do I need to re-enter transaction details in Revenue and Expense Deferrals in order to have them processed?
Does Revenue and Expense Deferrals (R/D) process transactions from Sage 300 financial and operational modules?
How do I change deferral amounts, after they have been processed by Revenue and Expense Deferrals (R/D)?
How do I configure Revenue and Expense Deferrals (R/D) to process transactions from other Sage 300 modules or from 3rd party applications?
How do I configure Revenue and Expense Deferrals (R/D) to process transactions originating from Sage 300 A/R or O/E modules?
I have an invoice dated September 30, 2020 for a service contract valid from August 1, 2020 to July 31, 2021. When Revenue and Expense Deferrals processes this invoice, will it post the August 2020 part of revenue in August or in September? I am normally locking past fiscal periods, so I prefer not to post anything in August.
When do the Optional Fields get created? Q. I activated R/D in SAMLTD but no new Optional Fields were created in any module. Why?
See Revenue & Expense Deferrals on your Sage 300
Tell us your Sage 300 version and how you plan to use Revenue & Expense Deferrals. The SYSTRONICS team will arrange an online demonstration.
Ready to put Revenue & Expense Deferrals on Sage 300?
Download the current version, request an activation code, or ask the SYSTRONICS team for a walkthrough.